Mini Guide to Remote Work

“They run a lot of documents these days with advice and tools for telework, from Creactivitat we facilitate your work with a selection of best resources to work from home”

During this situation of confinement that we are living with as a result of the spread of COVID19, forms of interrelation between workers and businesses have been radically and suddenly changing. The importance of telework has become more important and the number of teleworkers has increased massively throughout the last few weeks. Nevertheless, not all people are in the same situation and some problems or difficulties arise with continuing work. There are different forms of telework that allow companies to conduct their activity normally with the use of new technologies (ICT), and that’s why we have been presenting to you from Creactivitat a mini guide to telework where we have detailed a number of recommendations, tools or resources to work with from home and we have put out potential aids for businesses and workers.

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Mini Guide to Remote Work

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Creactivitat

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4–6 minutes

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Recommendations

To face this situation of health crisis, we have to all follow patterns of citizen conduct and performance, but in many countries the habit of telework isn’t quite widespread and there’s some misinformation about this. Thus, at the following link you will be able to consult with the recommendations for companies and remote-working persons about actions related to situations that may occur as a result of COVID.19 provided by the Generalitat de Catalunya.

Tools and resources

Lack of resources or a lack of knowledge of tools for telework are the main problem that many workers face. There are numerous platforms and new technologies that facilitate our work activity from home, and we have detailed a selection of best tools for telecommuting: communication Chats, essential to communicate with our partners and organize jobs. Platforms such as slack.com (Smart Email for Team Work Management), Jitsi.org (Free Video Conferences without registration or software installation) and Zoom.us (Free Video Conferences with HD quality). Project management, the first step for a well-done work is the organization. To achieve this, we can have tools such as www.Trello.com (Trello is a project management and organization software), www.Asana.com (Web and mobile application to optimize communication and teamcollaboration) or www.Redmine.org (A complete project management tool). Sales management will certainly have to be clear about communication with our customers, thanks to www.Hubspot.es (Marketing Software, Sales and Customer Service) and www.Sumatrm.com (online CRM simple and useful to SMEs), we will be able to maintain a good relationship between companies and customers. Labour management, it’s also important for businesses to manage staff, a platform that greatly facilitates work is www.woltersky.es (Free for the management of occupational casualties COVID a3LectorFIE). Remote Password Management, best way to save all passwords at a secure place without worrying about missing them with www.Kepass.info (Free and Open Source Password Management Manager) or 1 Password.com Management Manager (Unique and encrypted Password Management Manager).

Retirement and assistance

Not all companies and workers are under the same conditions and it’s true that during this period of crisis some have been more affected than others, for this reason we have been providing you with a list with the types of assistance offered by the Generalitat de Catalunya:

For more information, please consult the Acció portal through search for help and services for the company

Once we have built up our telework and have been ready with the tools necessary to conduct this, we will be able to come up with a number of technical or legal situations that can damage us. To avoid this type of circumstances, we have shown you the potential situations and the steps to be followed with information provided by his Ilustre Colegio de la Abogatía de Barcelona (ICAB) and his lawyer, Carlos Basteiro. 03 / 04 / 2020. For more information, please consult this link: It’s possible that you are at a remote location with resources provided by the company (computer, ipad, VPN connection, mobile phone, etc.). A telework protocol or some information document should be available. Use it only you, if you’re the only person assigned, and only for professional activity. Don’t modify your settings. If you are using personal technological devices to work from home you should care about the following: To protect the device: It’s advisable to install an antivirus and a Firewall: There are many free and reliable (Avast, AVG, McAfee, Kaspersky, etc.). Updating the operating system and programs. (Free VPN systems: CyberGhost, Hide.me, Opera VPN). To create a dedicated user account for professional activity. Connecting to the company’s server only through the Virtual Private Network (VPN) that have enabled you. (Free VPN Alternative Systems: CyberGhost, Hide.me, Opera VPN). To protect information: To use and save passwords at a secure place (KeePass). Do not share documents and information in unsafe or 3-degree environments outside strict employment. To figure sensitive documents by sharing the password with the recipient by a different secure means (7Zip, Encrypto), or better to share them in their own controlled environments (Gdrive, Dropbox, Microsoft 365, etc.). To conduct regular back-up copies of information that you are and generate, regardless of whether it relates to personal or non-personal data. To clear data securely (Erasmus, Undelete 360). Fold the hard drive and devices such as USB (Bitlocker, Verocrypt, USB Safeguard). To protect the network connection: Check the router-wifi with your operator to be up-to-date and with basic security measures activated. Do not use open and / or public Wifi networks.

Personal advice

Attention to emails received from unknown shipments. Known but with unusual contents: Avoid opening attachments and downloading documents onto your devices if you have no 100% security from: sending them, why they send them, for what purpose, what they contain, when they are scheduled to get them, or have previously talked with the sender about them. By default, put into question any actions involving access to your data (current accounts, credit cards, personal or intimate information).

General recommendations

Finally, we offer a number of general recommendations and advice that could help you with your day to day: To create an enabling space to work that will be ergonomic. To create a list of things to do every day. He prioritizes urgent and important things. To constrain open fronts and order time. To set clear, consistent and affordable targets. To set up a period of time to achieve this. To share your aims and complications with the rest of the team and with other specialist counselors. Rethink your priorities and give you a breathing space. To set a dedicated schedule to connect with your families, friends, workers and clients. To evaluate your activity and set expectations. If you have found this information useful, you can download this guide at the following link.

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